Privacy Policy

Last Updated: July 2026

The Wizards Club ("we", "our", or "us") is committed to protecting the privacy of our members, participants, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, register for events, or participate in club activities.

1. Information We Collect

We may collect the following information when you interact with The Wizards Club:

• Full name
• Email address
• Phone number
• University roll number or student ID
• Course, department, and year of study
• Event registration details
• Membership information
• Any information voluntarily submitted through forms, emails, or other communications
• Basic website usage information such as browser type, device information, IP address, and analytics data

2. How We Use Your Information

Your information may be used to:

• Process membership applications and event registrations
• Verify participant eligibility
• Communicate important announcements, schedules, and updates
• Manage competitions, certificates, prizes, and participation records
• Respond to inquiries and provide support
• Improve our website, events, and club services
• Maintain the safety, security, and integrity of our platforms

3. Information Sharing

We respect your privacy and do not sell, rent, or trade your personal information.

Your information may be shared only:

• With authorized faculty coordinators or club officials for administrative purposes
• With event partners or service providers when necessary to conduct an event
• When required by applicable law, legal process, or University policy
• With your explicit consent

4. Data Storage & Security

We implement reasonable administrative, technical, and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction.

While we strive to safeguard your data, no method of electronic transmission or storage is completely secure. Therefore, we cannot guarantee absolute security.

5. Cookies & Website Analytics

Our website may use cookies and analytics tools to improve functionality, understand visitor behavior, and enhance the user experience. You may disable cookies through your browser settings, although some website features may not function properly.

6. Your Rights

Subject to applicable laws and University policies, you may:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your personal information where appropriate
• Withdraw consent for future communications, where applicable

Requests may be subject to operational, legal, or administrative requirements.

7. Third-Party Services

Our website or registration forms may use trusted third-party services (such as Google Forms, payment gateways, or event management tools). These services have their own privacy policies, and The Wizards Club is not responsible for their privacy practices.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the revised Last Updated date. Continued use of our website or services constitutes acceptance of the updated policy.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

The Wizards Club
Graphic Era Hill University

📧 thewizards@gehu.ac.in